Sophisticated Details


Before Wedding Meeting

Discuss your budget according to package chosen
Review your ideas and vision for the wedding and reception
Review desired locations
Provide insight, advise, comparisons and recommendations
Review style, theme, color choices and size of wedding
Share our creative ideas and suggestions to compliment your style
Review and discuss your desired vendors
Vendor referrals that fit your needs and budget
Task list provided after meeting
Arrange and attend 5 vendor meetings
Determine your goals for the wedding
Monthly review of budget and revise as needed
Prepare calendar of payments, deadlines and appointments
Provide complete wedding planning checklist
Act as liaison between you and all vendors
Offer Guidance with proper etiquette

Midway Planning Meeting

Review Vendors selected for services
Review all vendor contracts and discuss
Vendor follow-up and confirmations
Review Venue selected and discuss floor plan, rain plan and layout
Review items included in Venue contract
Discuss Favors for reception
Provide customized list of additional items needed
Provide revised task list after meeting
Provide revised budget and payment worksheet after meeting
Review wedding checklist and revise
Assist with selection, ideas and wording for invitations, programs and save the date cards
Assist with design and wording of menu cards and place cards
Assist with design of seating chart

Final Meeting

Review all contracts and discuss to ensure no detail has been overlooked
Finalize vendor list and times of deliveries
Advise on structure of timeline
Highlight and discuss items needed to be included in timeline
Discuss wedding ceremony, design and style as well as musical selections
Discuss who will perform each task at the ceremony
Design lineup of wedding party and discuss cueing
Design and supply detailed timeline after meeting
Schedule and attend on-site planning meeting with venue
Schedule and attend on-site planning meeting with caterer, florist and other vendors
Design floor plan for reception
Wedding ceremony consultation, guidance and design
Rehearsal consultation, suggestions, guidance and design
Make arrangements to meet with groom and his parents to plan and design rehearsal dinner
Meet at venue to discuss and finalize floor plan, menu and rain plan
Meet with florist to review plan and design for wedding and reception
Meet with caterer and bar beverage service to finalize plans

Wedding Rehearsal

Wedding Consultant will attend for two hours
Direct rehearsal flow, advice, coordinate and suggest ceremony details
Discuss who will be responsible for rings and other ceremony duties
Transport items from rehearsal to wedding (size limits apply)

Wedding Day

Planner will arrive 2-3 hours prior to wedding start time
Direct Wedding Ceremony and Reception
Oversee vendor arrival / main point of contact for vendors
Ensure décor is set according to plan
Transport items from ceremony to reception (size limits apply)
Direct reception flow with introduction of bride and groom, first dance, cake cutting and toast
Cue all music changes and speeches with band/DJ
Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
Serve as point person for all vendors—cueing timing throughout event
Direct and plan bride and grooms exit
Distribute any remaining payments or gratuities to vendors as needed
Pin flowers on family and attendants, distribute bouquets and oversee all other floral placements
Ensure timeline is followed and according to plan
Handle any discrepancies, last minute details, bridal party issues or tardy vendors as needed
Set-up items: toasting glasses, cake cutter, guest book, place cards, photo’s, etc.
Box up all remaining cake and prepare to go meal if needed, distribute favors to guests.
Help load gifts, personal items and keepsake items into designated vehicles and to assigned persons

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